Madison County Jail Search Reality
No official Madison County NC county-hosted public jail roster, booking photo gallery, warrant list, or most-wanted page was found in the official county and sheriff sources reviewed for this project. That does not mean the jail has no records. It means the public access path is not a live roster page that can be searched by anyone at any hour. The local adult facility is Madison County Jail, operated by the Madison County Sheriff's Office under Sheriff J.E. "Buddy" Harwood.
For current local custody, start with the jail at 828-649-1877. For the sheriff's main office, use 828-649-2721. The jail and sheriff office share the public address used across the research sources: 348 Medical Park Drive, Marshall, NC 28753. The sheriff's public-records policy gives a written route for requesting booking records, arrest records, jail logs, bond information, booking photographs, and other non-exempt jail records.
The practical result is a fallback chain. A person held before trial, held on bond, held after a magistrate order, or serving local misdemeanor time is a Madison County Jail question. A person sentenced to North Carolina prison or appearing in probation or parole records is an NCDAC question. A person with a court case after arrest is an eCourts or clerk question. A person in federal prison or immigration detention is searched through separate federal tools, not through Madison County or NCDAC.
Local Jail Contact Card
The contact details below are the safest starting points for a Madison County custody question because no official county roster was located. Phone calls can help confirm routing and immediate custody status, but the sheriff policy says formal public-records requests must be written.
Madison County Jail
348 Medical Park Drive
Marshall, NC 28753
Jail: 828-649-1877
Sheriff main: 828-649-2721
Fax: 828-649-2485
Sheriff Records Requests
Madison County Sheriff
Attn: Ashlynn Quintero, Public Records Requests
348 Medical Park Drive, Marshall, NC 28753
mcsopublicrecordsrequest@madisoncountync.gov
Step-by-Step Custody Fallback
Because Madison County does not publish a verified official roster in the source set, a search should move in a deliberate order. Each step answers a different records question and prevents a common mistake, such as using the state prison locator for a person who is still in the county jail.
- Call Madison County Jail at 828-649-1877 for current local custody. Provide the full name, date of birth if known, approximate arrest date, arresting agency, and any court or warrant number.
- If a copy of a record is needed, submit a written sheriff public-records request by email or by mail/delivery. Ask for the specific record type, such as booking record, commitment record, jail log entry, bond information, or booking photograph.
- Use North Carolina VINE for custody-status search and notification. NCDAC describes NC SAVAN/VINE as covering county jail inmates, state prisoners, probationers, parolees, and registered sex offenders.
- Search the N.C. eCourts Portal Smart Search for charges and hearing dates. Filter location to Madison County when using advanced search options.
- Use the NCDAC Offender Public Information Search only for state prisoners, probationers, parolees, and historical state correction data. NCDAC states that this database does not include county jail information.
- Use the BOP Inmate Locator for sentenced federal inmates and ICE ODLS for immigration detention after transfer to ICE custody.
Requesting Booking Records
The sheriff records policy is the main official substitute for a public roster when a record copy is needed. Requests should be mailed, delivered, or emailed to the sheriff records contact. The policy says phone requests are not accepted for formal tracking, though phone calls remain useful for custody routing. A request is considered filed when the public records custodian confirms receipt.
Helpful booking request fields include the person's full name, aliases if known, date of birth, arrest date or date range, arresting agency, suspected charge, court case number, warrant number, booking number if known, and the specific records requested. A narrow request such as "booking record and bond information for a person booked around a specific date" is easier to process than a broad request for every jail document connected to a person.
| Policy Item | Madison County Sheriff Records Detail |
|---|---|
| Submission | Email mcsopublicrecordsrequest@madisoncountync.gov or mail/deliver to Madison County Sheriff, Attn: Ashlynn Quintero, Public Records Requests, 348 Medical Park Drive, Marshall, NC 28753. |
| Phone requests | Not accepted as formal public-records requests under the sheriff policy. |
| Acknowledgment | Typically within two business days. |
| Simple follow-up | Normally within five business days for requests not requiring extensive research, IT, or clerical work. |
| Copy fees | $0.03 for 8.5x11 single-sided hardcopy pages and $0.05 for double-sided pages. |
| Digital delivery | Email attachment of 10 MB or less, or a link, is no cost under the policy. |
| Special service | Extensive clerical, supervisory, or IT work may be charged at $20 per hour in six-minute increments. |
| Deposit | A 75% deposit may be required when estimated duplication, mailing, or special-service fees exceed $50. |
NC VINE Custody Notifications
For custody notification, use the official North Carolina VINE landing page. VINE is not the same as a complete booking-record database, but it is useful when a county does not publish a public roster and the main need is status or notification. It can also help when a person crosses systems, such as moving from county jail to state custody.
The North Carolina VINE page is the official state landing page for custody-status search and notification.
Use VINE for notification and status checks, then use the jail, sheriff records request, eCourts, or NCDAC when a specific record copy or case detail is needed.
NCDAC Search Fields
NCDAC is the North Carolina state correction locator, not the Madison County Jail roster. It becomes relevant after sentencing to state custody, or when the person appears as a probationer, parolee, or historical state offender. NCDAC says the locator includes historical information back to 1972 and does not include county jail information.
The NCDAC Offender Public Information Search exposes fields for name, number, status, demographics, birth date, and age range.
Search broadly at first, then narrow with birth date or offender number if the result list is too broad.
| Field Label | Type | Required | Options or Notes |
|---|---|---|---|
| Offender Status | Radio | Optional | All, Active Inmate, Active Probationer/Parolee, or Inactive. |
| Last Name | Text | Optional | Can be used alone or with other criteria. |
| First Name | Text | Optional | Name search field. |
| M.I. | Text | Optional | Middle initial. |
| Last Name Sounds Like | Checkbox | Optional | Enables sound-alike matching. |
| Offender Number | Text | Optional | NCDAC offender number, such as the sample profile number 0327128. |
| Gender | Radio | Optional | Male or female. |
| Race | Filter | Optional | Includes American Indian/Alaskan Native, Asian/Asian American, Black/African American, Hawaiian/Pacific Islander, Other, Unknown, and White. |
| Ethnic Group | Filter | Optional | Includes Hispanic/Latino, Not Hispanic/Latino, Unknown, and other listed groups. |
| Birth Date | Date | Optional | Exact match or range choices from plus/minus one year through plus/minus 15 years. |
| Age Range | Number | Optional | Minimum and maximum age fields. |
NCDAC Profile Inventory
A state profile is more detailed than a basic local custody confirmation. The inspected NCDAC sample profile included a photo, full name, offender number, inmate status, probation/parole/post-release status, gender, race, ethnic group, birth date, age, names of record, incarceration summary, sentence history, offense tables, county of conviction, county of revocation, current location, previous location, and release or movement fields.
| Profile Area | What It Can Show |
|---|---|
| Identity | Name, offender number, photograph, demographics, age, and names of record. |
| Status | Inmate, probation, parole, post-release, active, or inactive state correction status. |
| Incarceration summary | Admission date, current location, custody classification, control status, previous location, projected release date, and movement fields when available. |
| Sentence history | Commitment type, conviction county, revocation county, docket number, sentence begin date, release date, and punishment type. |
| Offense table | Docket number, offense, offense date, offense type, qualifier, and sentencing penalty class code. |
| Not public there | Social Security number, home address, victim data, medical or mental-health records, case documents, and the full institutional file. |
eCourts for Charges
The jail can answer custody questions, but court records answer charge and hearing questions. The N.C. eCourts Portal offers Smart Search, Search Hearings, payments, and related court services. For Madison County, use a name or record number and filter the location to Madison County when the advanced filters are available. The Smart Search page is JavaScript-heavy and may require cookies or CAPTCHA checks.
The eCourts Portal home page is the statewide entry point for public court search tools.
Use eCourts after an arrest to track filed charges, case status, court dates, and hearings, while using jail channels for custody status.
Visitation and Jail Services
No official Madison County adult jail visitation schedule, video visitation vendor, commissary vendor, mail-scanning rule, inmate phone provider, tablet provider, or deposit fee table was located in the official sources reviewed. Do not borrow rules from Madison County in another state or from commercial jail pages. Call the jail before visiting, mailing anything, creating a vendor account, or sending funds.
| Visit or Service Type | Published Madison County Rule Located? | Research-Safe Instruction |
|---|---|---|
| In-person public visits | No | Call 828-649-1877 before arriving; confirm schedule, ID, dress code, entrance, and inmate eligibility. |
| On-site video visits | No | No official vendor was verified; call the jail first. |
| Remote video visits | No | Do not create a vendor account until the jail confirms the provider. |
| Attorney visits | No | Attorneys should contact jail or sheriff staff directly and follow court and security procedures. |
| Personal mail | No | Confirm format, inmate ID needs, photo rules, publication rules, and legal-mail handling before sending. |
| Money or commissary | No | Call before using online deposits, phone payments, lobby kiosks, mailed money orders, or commissary ordering. |
Confirm first: Custody, classification, court status, discipline, repairs, staffing, weather, and lockdowns can affect visits and jail services.
County, State, Federal, ICE
The same Madison County arrest can touch more than one system, but each system has a different lookup tool. Madison County Jail covers local adult detention. NCDAC covers state prison, probation, parole, and historical state correction records. BOP covers federal sentenced inmates. ICE ODLS covers immigration detainees after transfer to ICE custody. A federal detainer, warrant, or hold in a local record is not the same as proof that the person is already in federal or ICE custody.
| Custody Stage | Where to Look | What It Does Not Cover |
|---|---|---|
| Current county jail custody | Madison County Jail phone, sheriff records request, NC VINE. | State prison location after transfer. |
| Charges and hearings | eCourts Portal, clerk public terminal, clerk file/copy process. | Live jail housing or visitation approval. |
| State prison, probation, parole | NCDAC Offender Public Information Search. | County jail detainees before state custody. |
| Federal sentenced custody | BOP Inmate Locator. | Most federal pretrial custody before BOP designation. |
| Immigration detention | ICE Online Detainee Locator System. | County jail holds before ICE transfer. |
Sheriff App Note
The Madison County Sheriff NC app exists on both the Apple App Store and Google Play. The store listings describe crime reporting, submitting tips, interactive features, and public safety news or information. The listings reviewed do not advertise an inmate roster, warrant search, mugshot gallery, public-records portal, or most-wanted list. Treat the app as a sheriff communication and tip/news channel, not as a verified inmate-search tool.
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